REQUEST FOR QUOTATION - SERVICES (RFQS)

Project Title       :Guangxi Environmentally Sustainable Rural Development Demonstration Project—— Legal Advisory Consulting Services       

Source of Funding  :     Asian Development Bank OCR

Contract Ref       :     CS-PM-1-01                     Date of Issue of Request:  June 24, 2025   

To :JV of Energy and Environmental Development Research Center and Guangxi Chengchuang Consulting Co., Ltd.

Sir/Madam:

1. The JV of Energy and Environmental Development Research Center and Guangxi Chengchuang Consulting Co., Ltd.(Client)hereby invites you to submit your quotation for the services outlined in Appendix A (Task Outline) of this invitation. However, if you participate in the preparation of the service scope covered by this quotation invitation, you will be disqualified.

To assist you in the preparation of your price quotation we enclose, in addition to the Scope of Services, the Form of Quotation and form of Contract are also attached.  

2. If you/your firm, however, falls under any of the following conditions, your proposal shall not be considered:

(a) you/your firm are/is not a citizen/national of an ADB member country, or

(b) you/your firm have/has been associated with the firm that prepared the terms of reference or engaged in the preparation of the Project for which the contract that is subject of this request for quotations was identified, or

(c) you/your firm are/is owned by the Client, or

(d) you/your firm are/is currently sanctioned or temporarily suspended by the Asian Development Bank for a violation of its Anticorruption Policy (1998, as amended to date) or

(e) the contracting of services from your country or any payment to persons or entities in your country is prohibited in compliance with a decision of the United Nations Security Council under Chapter VII of the Charter of the United Nations.

3. To qualify, you must have a legal expert with relevant legal, economic and financial expertise who can provide legal services covering the services covered in this quotation.

4. Your quotation/(s) should be submitted in accordance with the following instructions, procedures, and the terms and conditions of the Contract.

Preparation of Quotations

(a) Your price quotation/(s) shall be for all the items as described in the Scope of Services, and submitted only in the attached Form of Quotation. The currency of quoted prices and payment shall be RMB.

(b) You shall submit only one set of quotations for the above items. Your quotation must be typed or written in indelible ink and shall be signed by you or your authorized representative. Without a signature in your Form of Quotation, your quotation will not be considered further.

(c) You shall submit one original of the Form of Quotation, and clearly marked “Original”. In addition, you shall also submit one copy marked as “COPY”. In case of any discrepancy between the Original and Copy, the Original shall prevail.  

(d) Your quotation(s) should be valid for a period of 30 days from the deadline for submission of the quotation/(s) as indicated below. If you withdraw your quotation during the validity period and/or refuse to accept the award of a contract when and if awarded, then you will be excluded from the list of Service Providers for the project for two years.

Submission and Opening

(e) Your Form of Quotation should be submitted by July 23, 2025 with the required documents that should be signed, sealed in an envelope and addressed to and delivered to the following address: 

Client’s Address: T2-2504, Dazhu Square, Beijing Economic and Technological Development Zone, Beijing Customer address: T2-2504, Dazhu Square, Beijing Economic and Technological Development Zone, Beijing

Telephone :010-85860430

Evaluation and Comparison

(f) Quotations determined to be substantially responsive to this Request for Quotation will be evaluated by comparison of their offer prices. A quotation is not substantially responsive if it contains material deviations or reservations to the terms, conditions, and specifications in this Request for Quotation. 

(g) In evaluating the quotations, the Client will adjust for any arithmetical errors as follows:

(i) where there is a discrepancy between amounts in figures and in words, the amount in words will govern; and

(ii) where there is a discrepancy between the unit rate (where applicable) and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; and 

If you refuse to accept the correction/(s), your quotation will be rejected.

Award of Contract  

(h) The Client shall award the contract to the Service Provider whose quotation has been determined to be substantially responsive to this Request for Quotation and who has offered the lowest price quotation. 

(i) The Service Provider whose quotation has been accepted will be notified by the Client within   3 days from the date of submission of quotation through the return of a copy of the Form of Quotation with Acceptance signed by the authorized representative of the Client. 

(1) The successful service provider shall sign the contract and comply with the terms and conditions of the contract in the appendix. In addition to the quotation, the contract price shall include value added tax (VAT) in the People's Republic of China (the country where the customer is located).

5. More information can be obtained through the following means:

Email: tender@eed.com.cn

6. The Client intends to apply funds from the Asian Development Bank (ADB) for eligible payments under the Contract resulting from this Request for Quotation.

7. Under ADB’s Anticorruption Policy (1998, as amended to date) Service Providers shall observe the highest standard of ethics during the procurement and execution of such contracts. ADB may reject a proposal for award, and may impose sanctions or other remedial actions on parties involved, if it determines that the Service Provider recommended for award or any other party, directly or through an agent, has engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices or other integrity violations in competing for, or in executing, the Contract. At the time of submission of your quotation, you should not be in ADB’s sanctions list. A firm/individual shall not be eligible to participate in any procurement activities under an ADB-financed, -administered, or -supported project while under temporary suspension or debarment by ADB pursuant to its Anticorruption Policy, whether such debarment was directly imposed by ADB, or enforced by ADB pursuant to the Agreement for Mutual Enforcement of Debarment Decisions.

8. You/your firm, joint venture partners, associates, parent company, affiliates or subsidiaries, including any subcontractors or suppliers for any part of the Contract, are not, or have never been, temporarily suspended, debarred, declared ineligible, or blacklisted by the client’s country, any international organization, and other donor agency.

If so debarred, declared ineligible, temporarily suspended, or blacklisted, please state details (as applicable to each joint venture partner, associate, parent company, affiliate, subsidiaries, subcontractors, and/or suppliers): 

(a) Name of Institution: __________________

(b) Period of debarment, ineligibility, or blacklisting (start and end date): ____________

(c) Reason for the debarment, ineligibility, or blacklisting: ________________________ 

9. You/your firm’s, joint venture partners’, associates’, parent company’s affiliates’ or subsidiaries’, including any subcontractors’ or suppliers’, key officers and directors have not been [charged or convicted] of any criminal offense (including felonies and misdemeanors) or infractions/violations of ordinance which carry the penalty of imprisonment.

If so charged or convicted, please state details:

(a) Nature of the offense/violation: __________________

(b) Court/Area of jurisdiction: __________________

(c) Resolution (i.e. dismissed; settled; convicted/duration of penalty): __________________

(d) Other relevant details:

10. You/your firm understands that it is your obligation to notify ADB should you/your firm, joint venture partners, associates, parent company, affiliates or subsidiaries, including any Subcontractors or Suppliers, be temporarily suspended, debarred or become ineligible to work with ADB or any other multilateral development banks, the client’s country, international organizations, and other donor agencies, or any of your key officers and directors be charged or convicted of any criminal offense or infractions/violations of ordinance which carry the penalty of imprisonment.

11. Any misrepresentation that knowingly or recklessly misleads, or attempts to mislead may lead to the automatic rejection of the quotation/bid or cancellation of the contract, if awarded, and may result in remedial actions, in accordance with ADB’s Anticorruption Policy (1998, as amended to date) and Integrity Principles and Guidelines (2015 as amended from time to time).

12. A bidder shall not have a conflict of interest. All bidders found to have a conflict of interest shall be disqualified.

13. Please confirm by fax/e-mail the receipt of this request and whether or not you will submit the price quotation(s).

Sincerely,

JV of Energy and Environmental Development Research Center & Guangxi Chengchuang Consultation Co., Ltd

The quotation sheet, price list, contract format and "Task Outline" and other contents of this quotation invitation letter are detailed in Annex 1 and Annex 2.

CN-RFQ法律咨询顾问服务报价邀请书_20250624164314.pdf

EN-RFQ法律咨询顾问服务报价邀请书_20250624164420.pdf